Smart Ways Your Visual Notes Can Have Lasting Value

Screenshot of a ConverSketch illustration embedded in a post from USFWS Permits website.

When you bring a graphic recorder into your event, you’re making an investment financially, in your time, and in the success and impact of your event.

So, when I saw the way the Fish and Wildlife Service Permits team was using their visual notes from last summer, I knew I had to share it with you! Months later, they’re still creating engaging content chock full of visuals to maintain momentum and tell their stories.

What’s the secret to maximizing their investment in visuals?

We thought about it early in the process.

It’s that simple. In our initial discovery calls together, clarifying the Purpose, Outcomes and Process (POP) was step one. We made sure to not only discuss how visuals might best support the group on-site, but what their goals were for the charts after the workshop.

In these conversations, it became clear that capturing all the details of every session was less important, and creating more detailed illustrations of key ideas that could be used in digital content for months afterward was a priority.

Here are three questions you can ask yourself before any meeting to make sure you’re maximizing your time, whether you have a graphic recorder with you or not:

• What is our POP?

• What stories do we want people telling after the meeting?

• How can the graphics/follow up communication support this?

Thank you for your collaboration, humor, and what you do to make the world a better place.

Cheers,

Where in the World is ConverSketch?

Children with Medical Complexity: You may recognize this project – I’ve had the pleasure of supporting Boston University’s research on family-centered care since 2020. This year, they’re building on the initial pilot and digging deeper into what those preliminary findings mean. Here’s one of the digital graphics from this year.

Video Series: Individualized Education Programs. In partnership with High Quality IEPs walks educators and administrators through the IEP process and shares WHY they matter and how they can make a positive difference in the lives of children with disabilities.

Cheers to 12 Years!

ConverSketch is twelve!

Thank you for being the reason for many years of discovery, creativity, fun, and making meaning together.  Am I proud of what we’ve done together? You bet I am!

If you asked me when I picked up my first chisel tip marker where I thought this would take me, I probably would have said something like “I don’t know, but this just feels like what I’m supposed to be doing.”

Through creativity, strategy, and deep listening, we've co-created to bring your visions to life and spark new possibilities. Each project has been a unique opportunity to learn, stretch our minds, and explore diverse perspectives.

Here's to another twelve years (and beyond!) of cultivating imaginative solutions and drawing your meaningful ideas together.

Thank you for your collaboration, humor, and what you do to make the world a better place.

Cheers,

Where in the World is ConverSketch?

Virtual Global Driving K-12 Innovation Summit: Working with Laura at PumpkinBerry Consulting is always a delight, and collaborating on this Summit was no different. Our job was to bring educators and IT professionals together across the US and world to hold space for connection, creative problem-solving, and celebrating the work they do every day.

Sunrise, Florida: I joined the City of Sunrise to digitally graphically facilitate the community’s vision for the future of their city. I visualized what was most important to community members including parks, recreation, good government, safety, and multiple transportation options. After hearing more via surveys, the County Commissioners will add their ideas too!

Colorado State University: As part of a larger retreat for the Climate Adaptation and Management Planning Program, I graphically facilitated a visioning session with the Center for Environmental Management of Military Lands (CEMML). These folks are passionate about our planet and wildly smart – it was a treat to be in the room with them.

No Travel Budget? You Can Still Have Graphic Recording

Are you planning an event that could use graphic recording, but you don’t have a budget for travel? Let’s talk about remote visuals.

I recently had the pleasure of supporting Wayne State University’s Center for Leadership in Environmental Awareness & Research (CLEAR) as they held a symposium on environmental justice for maternal and fetal health in the Detroit area.

Though most participants attended locally, I was able to join remotely to capture visuals in real-time. The team projected my work on large screens around the room in tandem with presenters’ slides so participants could see multiple ways of engaging with the information as it was being shared.

Here are some of my tips for success:

• Good sound is a must. Make sure your people have easy access to microphones so the graphic recorder can hear well.

• What’s your why for having visuals? Answer this question to decide what’s most useful for displaying the graphics. Is it important for participants to see the graphics as they emerge? Or as a reveal at the end? We can work together to design a strategy that best serves your needs.

• Before, during, after: we can work together to make the most of your investment by thinking about how to leverage the visuals to support your goals for the event.

• Practice makes everything better. Schedule a tech test to make sure sound and displays are showing up well so everything goes easy on the day of.

“The first comment about the CLEAR presentation was about how wonderful it was to see your graphic recordings and what a great idea it was to interpret the research in this way.

Thanks again for your excellent drawings that so innovatively communicate the work of CLEAR in such an easily accessible way.”

— Judith Moldenhauer, CLEAR Team

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers,

Where in the Virtual World is ConverSketch?

Though I’m still very much easing into working as a new parent, I’ve been loving the projects I’ve gotten to support this spring:

Wayne State University: Here is one of the graphics I created for the CLEAR symposium mentioned above. I loved learning about the community-centered and interdisciplinary approaches this group is taking around maternal and fetal health!

Learner Voice Symposium: Partnering with the Attainment Network is always a treat because they center learner voices and walk the talk of including youth and non-traditional learners in conversations that matter!

WildfireSAFE App Video Series: I’m delighted to finally get to share the WildfireSAFE app videos with the world! Matt Jolly and his team at USFS have developed an incredibly sophisticated and simple-to-use app that helps fire responders and residents understand fire danger in very specific locations and times. This app can help save lives – if you live in the Wildland Urban Interface (WUI), please check it out!

Tech Leadership: Supporting a leadership team as they navigate big shifts in the organization. I was impressed by the vulnerability and authenticity with which folks showed up in a completely remote environment!

Three Reasons to Put It on Paper

Have you ever been in the middle of a conversation, a book, or a brainstorm and felt like you needed to grab a pencil and paper to start writing things down? If so, you’re not alone! Here are three reasons to grab a notebook or scrap of paper and get your ideas on paper:

• Kinesthetic connection sparks memory. The act of physically writing rather than typing has been shown to improve memory through the movement of putting a pen to paper. Read more here.

• Take a (cognitive) load off. Our brains can only keep track of a finite amount of information at once, so writing or drawing your ideas out allows you to let go of some of the load while continuing what you’re doing. Getting it on paper allows you to look for connections, which also reduces cognitive load.

• Words and pictures are powerful. Writing things down with intention can be a powerful practice to focus your energy, thoughts, and emotions to let go of or bring in more of what you want. I enjoy creating vision boards during the new year or times of change to help me organize and focus my intentions.

For more science about why writing things down works for your brain, check out this one on complexity.

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers,

Where in the World is ConverSketch?

In Case You Missed It: We’re expecting twins in December! For more on what this means for ConverSketch over the coming months, check out this post.

In the Studio: Working on a series of videos about wildfire safety, and a series of illustrations of local food gatherings around the state of Colorado. Here’s a snippet:

How to Say No When it’s Right

Saying yes to opportunities, professionally or personally, can lead to some adventures you’ll never forget, or an opportunity to push your comfort zone and learn something new. 

Sometimes though, it’s important to say no – working on a priority where you need to focus your creative juices, or holding space for family or self-care. If you’re like me, saying no can sometimes feel like hurling yourself off a precipice into the unknown – will they be angry? Will this burn a bridge I’ll regret? Will there be NO RETURN? (Spoiler: no.)

I’m always glad I declined something if there was a reason not to – even if it was simply a feeling. Especially if I can do so in a way that feels honest and explains the why behind my decision. 

Recently, an interview I read with Ashley C. Ford that succinctly brought together some reminders about saying no, as well as how to do it gracefully. Here’s what stuck with me most: 

• Be kind – just because you’re saying no doesn’t mean you have to be rude or cold

• Being honest is better for everyone to avoid frustration and false expectations

• Be clear on your priority/goals, and use that as a guiderail to be able to say no to things that aren’t working toward that, or don’t serve that

• Turns of phrase I have already used when struggling with the right way to say no: 

  • I’m sorry. I don’t have the bandwidth for this. (So simple. So honest.)

  • This is an amazing opportunity. I hope you’ll keep me in mind for something in the future, but if I do this, I want to do it 100% and there’s no way I would be able to give you 100% right now. Or…

  • I want to do the best possible work for my clients that I’m wildly proud of. Right now I don’t have the capacity to give you that high quality collaboration. 

  • I can work on this, but I’ll have to let go of this other project. Which do you want me to prioritize?

Do you have guidelines for how to choose what to say yes or no to? How do you say no in a way that feels authentic and with integrity?

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers, 

Where in the Virtual World is ConverSketch?

Climate Change, Media, & Kids: A few weeks ago, I had the great pleasure of supporting a workshop hosted by NSF about how to leverage media platforms to tell stories and educate children on climate change. It was AWESOME and I can’t wait to see where this goes!

ShapingEDU Pente Challenge: ShapingEDU was back for another innovative virtual event – a pitch challenge for teams working to improve the future of education in the digital age…with real cash as the prize! I got to support teams as they practiced “yes, and…” improv thinking for their pitches, and was an expert resource to help them create custom visuals for the pitch or work through complexity. I love that ShapingEDU always includes student voices!

Arizona HIV/AIDS Leadership Academy: Another cohort wrapped up by reflecting on leadership values and key takeaways to be better leaders working to End the Epidemic. I’m always floored by the vulnerability and support the facilitators hold for each cohort. 

How to Train Your Brain to Be Just Fine when Things go “Wrong”

Well…that water doesn’t look like I wanted it to…

Can you remember a time that something went “wrong”? Trying a new recipe turned out…meh. A difficult conversation with a loved one. A creative project didn’t turn out perfectly on the first try.

How did you react? 

The sheer volume of curated feeds can make it easy to fall into a thought pattern that if something didn’t go perfectly right the first time, it failed. 

This is crazy talk. How can we expect ourselves to instantly be experts without practicing, experimenting, failing, pushing, learning, expanding, playing, falling…and getting back up? 

We’re human. We’re going to do things “wrong”. It’s beautiful! And, with practice, we can shift how we feel when things go sideways. Here are a few of my tried-and-true favorites:

• Bring the humor. Try not to take yourself so seriously – it’s okay to laugh at how ridiculous mistakes can be.

• Check your expectations. It’s fantastic to push yourself, and to expect that it will probably take a few tries to improve consistently. 

• Practice kind self-talk. Imagine a friend is telling you about whatever it is that happened – what would you tell them? Now, bring that same compassion to yourself. 

• Be curious. What can you learn from the situation if you let go of feeling like you need to defend what happened?  

• Take five. Give yourself the space and time to take a break – do something you love to reset yourself.

Ahhhh, yes. That’s what I was going for. Why don’t things turn out perfectly the first time?

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers, 

Where in the Virtual World is ConverSketch?

An agenda slide designed for a remote graphic facilitation process.

Special Education System Improvement: Remote graphic facilitation with leaders of education systems to improve systems to better support students with differing abilities state-wide. 

A scene from a storyboard work in progress.

Videos: From invasive species to more (award winning!) Drawing Connections to vets and climate change, the ConverSketch studio is humming along in 2022. These videos are still in various stages but I’m excited to share them with you in the coming months!

How to Co-Create a High Engagement Virtual Event: Best Practices from the ShapingEDU Community

Every time I get to work with the ShapingEDU community, I’m blown away by the creativity and passion of the team at ASU to positively “shape the future of learning in the digital age” as they say. 

Even in a world of remote meetings, ShapingEDU walks the talk to convene for meaningful work driven by the community, which means it’s then carried on afterward? 

So, what best practices can be transferred to YOUR organization? 

For highly engaged virtual or in-person events, let participants guide content. This was done through crowd-sourcing then voting on nine wicked problems facing education in the weeks leading up to the Unconference. 

Minimize talking at, maximize talking with. Most of the three days was spent in working groups focused on the content participants upvoted. There was a framing plenary panel, then off folks went to share their insights and cross-pollinate ideas. 

Provide some structure. These hours-long working groups were guided by community members who volunteered to facilitate them ahead of time, who had knowledge, expertise, and the ability to step back to let the group do the work when it made sense. Each had their own zoom meeting, and participants were encouraged to work together across Slack.

Infuse creativity and play. The opening reception was a ridiculously well-curated Wicked Mystery Party where participants discovered there were self-guided and team-oriented mysteries to solve by talking with characters in different breakouts, exploring clues in different settings online, and working together. Not to mention a graphic recording “ghost” who floated around to capture snippets of the process and offer sometimes helpful hints. 

The base map for the Wicked Mystery Party opening reception. Participants could click on yellow buttons to explore different rooms, looking for clues!

Finally, each day was facilitated with reconvening the groups to share ideas and look for connections, patterns, and insights together. These report outs were graphically recorded in real-time and reflected back to the participants visually and verbally for comprehension, memory boosting, and looking for new ideas together. 

Cheers ShapingEDU – you all are truly remarkable and I’m proud to be part of the community!

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers, 

Where in the Virtual World is ConverSketch?

ASU ShapingEDU Unconference: As you may have read above, the Unconference is a lively event. This year, we created quite a few materials ahead of time, including this explainer video on what Black Swan Events are and why we should care!

Communication and Symbioses Workshop: I’m in the midst of graphic facilitating a two-day workshop for a team of researchers exploring connections between microbial symbioses and signaling and communication.

What People Are Saying

I get to work with clients who are absolutely incredible, inspiring, creative, passionate, talented, driven, and generous. To those of you reading who I’ve had the opportunity to co-create with, you’re awesome!

If you haven’t worked with me as a graphic recorder or facilitator, here are a few things recent clients have shared:

---

“Karina, I cannot express to you how invaluable your graphic has been for me. The result of working with you has been a game changer for me. You completely captured my financial planning process in a way that is exactly how I try to explain it to people, but always ended up confusing them! It has helped my business grow more than I would’ve ever expected when I hired you. I am so thankful and would recommend you in a heartbeat. Your service helps businesses achieve their goals with such a cool and unique solution! ”

— Ann Neal, Financial Advisor, New York Life

---

“This is the best money we’ve ever spent bringing you and the facilitator into this process! ”

— Joshua Ginsberg, President of the Cary Institute

---

“It’s not a Creative Campus event without you.  With all due respect to your colleagues, you are one of a kind. Our kind! ”

— Lisa Deakes, Principal Field Marketing Manager, Adobe Education

---

“I could cry with pride and happiness seeing our family engagement work laid out so beautifully and clearly by Karina. Well done…and many, many thanks!”

— Meg Comeau, MHA; Boston University School of Social Work

---

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers, 

Where in the Virtual World is ConverSketch?

Children with Medical Complexity Network: After more than a year working with this team it’s been fantastic to hear reflections from the first 4 years of the grant cycle, and support strategic thinking about the final year of funding! This group is out of this world!

Inclusion Café: Working with an internal team discussing bias, judgement, and the richness that diversity of all kinds provides teams professionally and outside of work. 

In the Studio: I’m working on several videos in various stages right now and am looking forward to sharing some big news about my videos! I can’t tell you yet, but stay tuned for the reveal soon!

4 Steps to Great Stories (Even if You’re Not Good at Storytelling)

Have you ever nailed a pitch? I mean, really crushed it? You saw that person you were talking to light up? 

Chances are, you told a great story, quickly, in a way that resonated with your audience.

I get to work with incredible clients with important stories to tell. And…it can be hard. When you’re working with complex stuff, it takes skill to tell a great story in a minute or less (stoichiometry and microbial symbioses, anyone?). 

Almost without fail, “communicating to the public!” is an outcome I hear regularly at workshops I’m facilitating.  Those groups have spent a lot of time getting really, exceptionally good at what they do, which isn’t communicating to the public. Why do those same people expect to suddenly be great at something they’ve never practiced? 

If you’re not partnering with a professional storyteller or communications firm, and you’re ready to level up your storytelling, here’s a technique I taught last year at IFVP’s online conference to help my peers simplify and get confident with their science communication skills. 

The Feynman Technique

Richard Feynman was a physicist and voracious learner. He also seems pretty humble and down to earth. Gotta love those folks. He developed this strategy to improve his own learning, and it’s a killer way to outline your story. 

• Choose your topic. What’s your story about? I suggest making a mind map of everything you know about it, then…

• Teach it to a kid.  Three hot tips to help them understand:  

  • Use plain terms, no jargon.

  • Be quick about it, you (probably) aren’t working with a long attention span.

  • Before you start teaching, clarify and write down exactly what you want them to learn. If that’s hard for you to do, you know you can improve. According to the medium article I linked above, “This is also where the power of creativity can help you reach new heights in learning.” Boom.

• Fill in the gaps and keep learning. Not knowing everything doesn’t mean you’re dumb, it means you’re human. 

• Organize, simplify, and use analogies. Try teaching that kid again and get their feedback. Make a new mind map. Draw a picture. And keep iterating until it feels simple, clear, and your audience gets that sparkle in their eye that means they GET it!

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers, 

Where in the Virtual World is ConverSketch?

Adobe Creative Campus Collaboration - Summer 2021: Where campuses from around the continent reflect on what’s working, where they want to focus, and how to support creativity in learning for all!

Facilitating Microbiologists: Working on a grant proposal for microbial symbioses in the environment. Here’s a snapshot of the Miro board we worked in over two days to brainstorm, make decisions, and outline a writing plan.

In the Studio: Working on several videos. Here’s a sneak peek of one I just filmed as a trailer for a virtual field trip for the Park Service in Alaska. It’s about climate change, brown bears, and what they eat!

Arizona HIV Leadership Academy: Supporting the closing of a program reflecting on what they’ve learned and want to carry with them as leaders in the community.

Creating a Proactive Roadmap, Especially into Uncertainty

You know when you hear a word once, then all of a sudden keep hearing it a few more times in the next few days? And it feels like a sign you maybe want to pay attention to that idea? 

I’ve been hearing the word “proactive” quite a bit lately. As we begin to see the light at the end of the covid tunnel, the way our future will unfold continues to feel uncertain. Will we fall back into comfortable patterns of the Before Times? Will we use this time of disruption as a window of opportunity to evolve and innovate? What will the After Times look and feel like? 

As clients I partner with are shifting their eyes to the horizon of the future, approaching in a proactive way sounds good. Doesn’t it? But what does that mean? How can we be proactive if we have no idea how things will look?

I don’t have the answer, but I do have a suggestion: Imagine different scenarios.

Working through a Scenario Planning session doesn’t give us 100% certainty — it DOES provide space to:

• Think about our deepest fears for the future and get them down on paper to then let go

• Imagine different potential futures and brainstorm how we might move forward in each

• Create a foundation from which to adapt with agility as the actual future emerges

Sounds good, yes? But how do you actually DO scenario planning? 

Working with a professional facilitator to design the process, hold space, and push your group deeper can be a great idea. If you don’t have capacity for that, or want to give scenario planning a try on your own first, here are my tips to get started.

• Make four quadrants and label them with elements that are important, something like this: Best/Worst, Lots of XYZ/Very little XYZ

• Fill in your initial thoughts on each scenario — don’t stress, but DO give yourself time to return to this with different perspectives.

Potential questions to think about in each quadrant:

• What do you have control over? What is outside of your control?

• What do you feel like in this scenario?

• Who’s “on your team”/what resources already exist?

• How likely is this scenario to occur?

• How would this scenario impact your organization/life? 

• Are these impacts acceptable?

• What might you/the organization do to build resilience?

Tips:

• Allow yourself space to feel and sit in the discomfort of the worst case scenario (lower left in my image above)

• Then allow yourself to be relentlessly optimistic for the best case scenario (upper right in my image above)

• If you don’t know what would go in the other two quadrants, that’s okay – this is a starting point

Once again, thank you from my heart and soul for your support, great senses of humor, brilliant minds, collaboration and what you're each doing to make the world a better place.

Cheers, 

Where in the Virtual World is ConverSketch?

Urban Ecology for Positive Futures: Supporting a new, global, and transdisciplinary network of researchers and practitioners exploring urban ecology in different ways. As they begin their journey, defining HOW to work together, and what they might explore for a positive impact.

University of New Mexico Tech Days: We covered topics from pro cybersecurity tips and suggestions, to creating a positive environment for women in technology, to a reflection from the CIO of the past year and how the organization adapted.